Elementary 9 or 10 Month II

Clerical/ Level II/ 10 MONTH

Reports to Elementary Principal
Receives Guidance from Assistant Principal

Education Level

High school diploma

Experience Desired

One to three years’ experience in secretarial position.

Physical Requirements

Constant hand-eye/mind-eye coordination, hearing; intermittent keyboarding, use of wrists, hands, fingers, speaking, typing and writing. Frequent filing, sitting, standing and walking

Other Requirements

Ability to communicate effectively with and relate well to others. Demonstrated proficiency with the computer including word processing, data entry and spread sheets. Proficient in basic accounting and record keeping, knowledgeable in administering first aid and caring for sick children, ability to work with frequent interruptions and ability to establish rapport with students and school families

Essential Functions & Duties

  1. Registers new students and maintains accurate student records.

  2. Prepares/composes principal’s written communication through the use of word processing software and the computer.

  3. Enters student attendance information daily into the computer.

  4. Verifies student absences and informs the principal of excessive student tardies and absences.

  5. Operates office machines.

  6. Handles and distributes mail.

  7. Processes incoming communications.

  8. Answers telephones, logs and delivers messages.

  9. Unpacks materials received.

  10. Inventories and disperses incoming supplies and other instructional materials.

  11. Successfully completes First Aid, CPR, and SD Board of Nursing approved Medication Administration training and certification.

  12. Provides care/first aid for students with injury and/or illness. Care could be emergent or non-emergent in nature.

  13. Completes district accident reports.

  14. Provides care for students with chronic health conditions, in accordance with student’s care plan as delegated by the school nurse. Care could be emergent in nature.

  15. Obtains authorization, logs, and dispenses medication to students, as delegated by the school nurse.

  16. Processes student immunizations in accordance with SD state law and district procedures.

  17. Delivers phone messages.

  18. Takes lunch count and reports to Child Nutrition Services.

  19. Prepares and verifies requisitions and process vouchers.

  20. Serves as receptionist.

  21. Enters data into computer.

  22. Fulfills lead secretarial daily tasks in absence.

  23. Performs other duties as assigned by supervisor.

Working Conditions

Climatic Environment - Both Inside & Out

Climate controlled environment with some temperature variations. Typically, work is conducted in a comfortable environment.

Hazards

Exposure to communicable diseases.

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