Policies and Regulations NEPN Code: KCD-R

School/Community/Home Relations
Public Gifts/Donations to Schools

An individual or organization wishing to make a donation to a school or to the Sioux Falls School District should first obtain the approval of the Building/Program Administrator of the school that would benefit from the donation. If the anticipated gift is valued at over $1,000, the approval of the Business Manager or designee is also required. If the anticipated gift is valued at over $15,000, the approval of the School Board is also required.

If the donation is ultimately to result in the acquisition of supplies or equipment, the Building/Program Administrator may initiate a general requisition describing the property to be purchased, who is to perform any necessary installation work, and whether the District is to be reimbursed partially or completely for the cost of the property.

Any gift that involves alterations to buildings or grounds must first be reviewed and approved by the Sr. Director of Operational Services or designee.

To be acceptable, a gift must satisfy the following criteria:

  • will have a purpose consistent with those of the school.
  • will not initiate a program which the School Board would be unwilling to assume when gift funds are exhausted.
  • will not result in undesirable or hidden costs to the District.
  • will place no restrictions on any school program.
  • will not be inappropriate or harmful to the best education of students, nor create unwarranted safety problems.
  • will not commit the District to endorse any business or product.
  • will not be in conflict with any provision of the school code or public law.
  • will meet the District’s construction standards when altering/modifying buildings or grounds.

The property may be purchased by the donating organization or individual or by the District Purchasing Department. If the item is purchased by the District, upon receipt of the property and its installation (when necessary), the District will bill the donor for the amount of the donation. In certain cases, the District may request the donation be made before the property is purchased and installed. If the donor wishes to donate equipment to the District, the offer shall be made in the form of a letter to the Building/Program Administrator describing the equipment to be donated and its value. Capital improvements, technology items and musical instruments must be approved by the appropriate central administrator to ensure they meet District specifications. All requests shall occur in a manner prescribed by the Finance Office.

After appropriate administrative review, a decision will be made as to whether the donation will be accepted or not. The Building/Program Administrator shall inform the prospective donor of the acceptance of the donation prior to its being delivered to the District. In no case shall any District or trust and agency funds be given to a third party to purchase items to be donated back to the District.

Upon receipt of any gift valued over $1,000, the School Board will adopt an action acknowledging receipt of the donation, and a letter of appreciation will be sent to the donor with the signature of the Superintendent or designee.

If valued at $1,000 or less, the Building/Program Administrator shall review the appropriateness, obtain approval if required as described above, and acknowledge the gift in writing.

The School Board reserves the right to accept or reject any gift/donation.


Legal References:

13-14-5 Acceptance of gifts and donations to school districts-Agreements, rules and regulations
13-16-1 Sources of school district funds
13-16-2 Types of funds enumerated


Regulation   Board Action (formerly 3280)
Approved 05-28-68 13052  
Revised 01-27-86 22553  
Revised 10-27-97 28911  
Reviewed 08-14-00 29660  
Revised 04-10-06 34394  
Revised 05-23-11 36060  
Revised 04-13-15 37178  
Revised 02-26-18 37965
Revised 04-12-21 38858