Policies and Regulations NEPN Code: EGA

Support Services
Communication Services

District cellular phones and telephones in the buildings are for school business. When school employees must make a personal long distance call, they must use a personal phone card.

Cellular Phones
While operating a vehicle and using a District cellular phone or a personal cellular phone while on District business, employees will follow the applicable state’s laws regarding cellular phone use.

Employees will reimburse the District a charge per minute for all personal calls based on the per minute rate the District would pay in the event of an overage. In addition, all personal toll, roaming and/or directory assistance charges are to be reimbursed in the amount indicated on the statement.

In lieu of using a District-provided cellular phone, employees may request a personal cellular phone stipend or a per minute reimbursement plus actual toll and roaming charges for using his or her personal cellular phone for District business. The per minute reimbursement shall be based on the rate the District charges employees for personal use of a District-owned cell phone. The stipend or reimbursement shall not exceed fifty percent (50%) of the cost of the appropriate District plan. Each employee must apply to the Purchasing Department in advance of using his or her personal cellular phone for District business to receive the cellular phone stipend or reimbursement. No employee is eligible to regularly use a District cellular phone and receive the personal cellular phone stipend or reimbursement.

Cellular Phones with Data Plans (Smart Phones)
In addition to the above provisions for employee personal cell phone stipend or reimbursement, the Business Manager or designee is authorized to establish a plan for personal smart phone use for administrators. The monthly cost to the administrator is 50 percent of the appropriate District cell phone plan, plus 100 percent reimbursement of any access or long distance charges and a prorated share of any district-wide overage charges. The administrator must agree to pay his/her monthly share of the cost as a deduct from wages. The administrator will reimburse the District 100 percent of the cost of the selected smart phone purchased through the District plan and the administrator will own the phone. The plan also may establish a smart phone stipend for administrators and select itinerant staff who use their own smart phone for District business. The stipend shall not exceed 50 percent of the District smart phone plan.

Other employees may request a smart phone for business use only. The request must be approved by an Assistant Superintendent and submitted to the Purchasing Department.


Regulation   Board Action (formerly Regulation 3516)
Approved: 05-28-68 13052  
Amended: 04-14-86 22705  
Amended: 08-14-95 28225  
Amended: 11-13-00 29719.D10  
Amended: 04-10-06 34394  
Amended: 03-26-07 34683  
Amended: 04-13-09 35343  
Amended: 10-11-10 35850  
Reviewed: 09-22-14 37011  
Reviewed: 10-10-16 37603  
Reviewed: 09-25-17 37860