Policies and Regulations NEPN Code: DGD

Fiscal Management
Credit Cards


The School Board authorizes the acceptance of credit and debit cards as a means of payment to the District for certain programs approved by the Business Manager. The District recognizes and supports the importance of security protection both in electronic and non-electronic systems of cardholder data. All District departments and personnel who accept credit and debit cards must adhere and maintain Payment Card Industry Data Security Standards (PCI-DSS) Compliance.

The Business Manager or designee is responsible for a review of security and risk assessment annually, conducting required annual training of employees, and overseeing that all departments have met the PCI-DSS requirements. The compromise of any cardholder information should be reported immediately to the Business Manager.


The School Board authorizes the use of credit cards (i.e. purchasing cards) for School District purchases. The Business Manager or designee is responsible for the authorization and control of the use of credit cards, subject to final Board approval of payments.

The Board has the authority to revoke use of any credit card if use becomes other than for which it was originally intended. If the Board revokes use of a card, the card shall be surrendered to the Business Manager or designee immediately. However, in the event the employee is the Business Manager, then the card shall be surrendered to the Superintendent.


Policy   Board Action
Adopted: 06-11-01 29875
Amended: 03-10-03 33465
Amended: 01-09-06 34304
Amended: 03-10-08 34989
Amended: 10-27-08 35197
Reviewed: 02-14-11 35971
Reviewed: 02-11-13 36555
Reviewed: 01-22-18 37945