Policies and Regulations NEPN Code: KEC-R
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School/Community/Home Relations
Public Concerns, Complaints and Ideas about Programs or Instructional Materials

Procedure for Concerns and Complaints about Programs
Official complaints relating to a School District program should begin at the level closest to the source of the complaint, such as the classroom teacher. If, for some reason the concerned individual is not satisfied, he/she should discuss the matter with the following persons in the following order: the building principal or program supervisor, then the Superintendent’s designee. If necessary, any appeal to the Superintendent shall be made in accordance with policy KE.

Procedure for Consideration of New or Expanded District Programs
Ideas for new District programs or expansion of existing programs, including but not limited to extra-curricular/athletic programs, shall be submitted in writing to the Superintendent for consideration. Within 45 calendar days of the receipt, the Superintendent shall provide a response. This decision may or may not result in the addition of a new program or expansion of an existing program.

Procedure for Requesting Alternatives to Required Instructional Materials

  1. The student and his/her parent/guardian, or the student, if of the age of majority or an emancipated minor, shall meet with the teacher, the principal, and/or department chair to discuss concerns about the required instructional materials.
  2. If the parent/guardian, or student, if of the age of majority or an emancipated minor, and the teacher agree that alternative instructional materials are in order, the teacher shall present at least one alternative of comparable instructional value. The teacher shall adapt the student’s program to include a discussion or conference about the alternative material and an evaluation or test on the alternative.
  3. If an agreement on alternative instructional materials is not reached, the parent/guardian, or student, if of the age of majority or an emancipated minor, should appeal to the school principal. If resolution is not reached at that level, an appeal should be made to the Director of Curriculum Services , who will arrange for acceptable alternative materials. If the arrangements made by the Director are not satisfactory, the parent/guardian, or student, if of the age of majority or an emancipated minor, will be directed to continue the appeal through the formal procedure for reconsideration of instructional materials outlined below.
  4. The teacher, the school, and the School District shall take all steps necessary to ensure that the student will not be placed in embarrassing situations or in academic jeopardy.

Procedure for Reconsideration of Curriculum Adopted Instructional Materials

  1. The parent/guardian or student shall discuss the concern with the teacher and school principal.
  2. The parent/guardian or student shall be invited to file a complaint in writing with the principal by completing the form entitled “Request for Reconsideration of Instructional Materials.”
  3. The building principal shall send a copy of the written complaint to the Superintendent and the Director of Curriculum Services.
  4. The challenged material shall continue to be used during the reconsideration process unless the Superintendent or School Board suspends its use.
  5. The Director of Curriculum Services shall convene the available members of the original curriculum study committee who recommended Board adoption of the instructional materials.
  6. The committee shall be convened within ten (10) school days after a complaint has been filed with the Director of Curriculum Services. Each committee member shall receive a copy of the written complaint as well as a copy of the material in question.
  7. The committee shall research and validate the facts of the complaint by adhering to the following criteria:
    1. Extent to which it supports the curriculum
    2. Suitability of the subject matter, vocabulary, and presentation for the students’ experience and maturity and for the intended use of the material
    3. Content of the material in terms of currency, accuracy, and consistency with curriculum goals.
  8. The committee shall file the fact finding report with the Director of Curriculum Services, the Superintendent, and the complainant. The report shall respond to each criteria listed in section 7 and also include answers to specific objections of the complainant.
  9. The Superintendent shall present the written complaint along with the fact finding report to the Board. The Board shall conduct a public hearing for interested persons, including the complainant.
  10. The District Curriculum council (Policy/Regulation IG/IG-R – Curriculum Development, Adoption and Review) shall attend the public hearing. Each member of the curriculum council will receive a copy of the written complaint along with the fact finding report.
  11. Within seven calendar days of the public hearing a special meeting of the curriculum council shall be held to prepare a recommendation for the Board. The special meeting shall be open to public observation. Within 30 school days, the curriculum council shall recommend one of the following options:
    1. The materials will continue to be used without restriction.
    2. The materials will continue to be used with restrictions.
    3. The materials will be moved to another level for use without restrictions.
    4. The materials will be moved to another level for use with restrictions.
    5. The materials will be removed from the curriculum and replaced if necessary.
    6. Request an extension of time.
  12. The curriculum council recommendation shall be filed with the Superintendent to be presented to the Board and a copy shall be sent to the complainant. Within 15 school days of the receipt of the recommendation the Board shall make final determination.

Procedure for Reconsideration of Library Materials

  1. The parent/guardian or student shall discuss the concern with the teacher or librarian and school principal. The parent/guardian may be offered options that limit their child’s access to the material without limiting the access of other students.
  2. If the parent/guardian wishes to pursue limiting access for students other than their child, the parent/guardian or student shall be invited to file a complaint in writing with the principal by completing the form entitled “Request for Reconsideration of Library Materials.”
  3. The building principal shall send a copy of the written complaint to the Superintendent and the Director of Curriculum Services.
  4. The challenged material shall continue to be used during the reconsideration process unless the Superintendent or Board suspends its use.
  5. The Director of Curriculum Services shall appoint an instructional review committee which must include a minimum of two teachers, a building principal, and two parents/guardians. Two students may be included, if deemed appropriate. The Library Services Coordinator will chair the committee.
  6. The committee shall be convened within ten (10) school days after the complaint has been filed with the Director of Curriculum Services. Each committee member shall receive a copy of the written complaint as well as a copy of the material in question.
  7. The committee shall meet to weigh values and faults, viewing the material as a whole and not individual passages or images. In weighing the material’s value, the committee shall consider the following:
    1. Extent to which it supports the curriculum
    2. Qualifications of the author, artist, composer, producer, and/or publisher of the material
    3. Suitability of the subject matter, vocabulary, and presentation for the students’ experience and maturity and for the intended use of the material
    4. Content of the material in terms of currency, accuracy, and consistency with curriculum goals
    5. Literary and/or artistic merit.
  8. The committee shall deliver a written report with their final decision about the materials in question to the Superintendent and the complainant. The report shall respond to each criterion listed in section 7 and include answers to specific objections of the complainant.
  9. If the complainant is not satisfied with the committee’s decision, within 7 calendar days of the receipt of the decision he or she may appeal to the Superintendent in accordance with Policy KE.
  10. The Superintendent shall submit the decision to the School Board for action.

 

Related Policies:

KE - Public Concerns and Complaints

 

Regulation   Board Action
Approved: 11-13-01 29986
Revised: 02-13-06 34338
Revised: 09-10-07 34833
Amended: 04-13-09 35345
Revised: 12-10-12 36516
Reviewed: 01-22-18 37945
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