Policies and Regulations NEPN Code: JJE-R SFSD Logo

Students
Student Fundraising Activities

The School District Business Manager shall review the District policies and regulations relating to fundraising activities annually with school principals so that all principals understand their responsibilities regarding fundraising.

Before approving any fundraising activity for school sponsored programs or projects, a Building/Program Administrator shall review with the organization and/or fundraising participants a plan that includes the method of fundraising to be used, the vendors or businesses involved, and the purpose for which the funds will be used. A signed acknowledgement stating that the fundraising organization understands the District’s policies and the procedures regarding fundraising should be on file in the Building/Program Administrator’s office.

Elementary Schools

  • Fundraising in the elementary schools shall be primarily a parent/guardian responsibility. Such efforts shall be of direct benefit to the students or school programs.
  • All school fundraising activities must have the approval of a Building/Program Administrator before the fundraising events take place.
  • Special projects that require an accumulation of funds to purchase gifts for the school must be reviewed with a Building/Program Administrator since such gifts must have approval of the Building/Program Administrator prior to purchase.
  • Door-to-door sales of products to raise funds shall be strictly prohibited at the elementary school level.
  • The dollar amount of mark-up over the cost of products being sold by fundraising groups will be disclosed to the students selling the product. This information will be communicated to potential customers so that a decision may be made whether to purchase the product or make a cash contribution.
  • The sale of products or pledges toward non-school organizations, except as part of a school approved community service project, is prohibited on elementary school premises.

Middle Schools

  • Fundraising efforts at the middle schools shall be of direct benefit to the students or school programs.
  • The Building/Program Administrator will be responsible for coordination of fundraising activities at each school. The building administration must approve specific fundraising activities and the use for which the funds are being raised.
  • School organizations intending to use fundraising efforts shall be required to prepare a program budget in the spring of each year and to detail their plans for supporting that program at least by November 1 of each school year. The budget will be submitted to the Building/Program Administrator for approval.
  • Fundraising activities will have minimal impact on instructional time. Building administrators are encouraged to use PROtime for information and activities related to fundraising.
  • Fundraising on school property is allowed by non-sponsored student clubs only for school approved community service projects. The sale of products or pledges toward other organizations of which students are members is prohibited on school premises.
  • The dollar amount of mark-up over the cost of products being sold by fundraising groups will be disclosed to the students selling the product. This information will be communicated to potential customers so that a decision may be made whether to purchase the product or make a cash contribution.
  • Students shall not be permitted to participate in fundraising activities in other schools of the District.
  • Middle school students are prohibited from making door-to-door sales of products to raise funds.

High Schools

  • Fundraising efforts at the high schools shall be of direct benefit to the students or school programs.
  • The Building/Program Administrator will be responsible for coordination of fundraising activities at each school. The Building/Program Administrator must approve specific fundraising activities and the use for which the funds are being raised.
  • School organizations intending to use fundraising efforts shall be required to prepare a program budget in the spring of each year and to detail their plans for supporting that program at least by November 1 of each school year. The budget will be submitted to the Building/Program Administrator for approval.
  • Fundraising activities will have minimal impact on instructional time. Building/Program Administrators are encouraged to use ad room for information and activities related to fundraising.
  • Fundraising on school property is allowed by non-sponsored student clubs only for school approved community service projects. The sale of products or pledges toward other organizations of which students are members is prohibited on school premises.
  • The dollar amount of mark-up over the cost of products being sold by fundraising groups will be disclosed to the students selling the product. This information will be communicated to potential customers so that a decision may be made whether to purchase the product or make a cash contribution.
  • The school name shall not be used in the promotion of individual business concerns or particular products.
  • Identification of students as members of school sponsored organizations who are involved in fundraising activities is encouraged.
  • Students shall not be permitted to participate in fundraising activities in other schools of the District.

All Levels

  • All monies raised and disbursed by student organizations shall be deposited into school trust and agency accounts.
  • Where parent groups are involved in support of school-sponsored activities, all monies raised and disbursed shall be deposited into school trust and agency accounts except for District recognized parent associations (e.g. PTA, PTO, PASI or by school-sponsored booster groups as defined in KJA non-profit school parent organizations), incorporated senior parties and incorporated booster clubs which may maintain separate checking accounts. Such groups shall prepare year-end financial statements to be reviewed with the principal and the Business Manager by July 31 of each year and must annually submit proof of general liability insurance of no less than $500,000 to the building principal. The School Board, if it believes it to be necessary, may request a group to submit to an independent CPA audit to be paid for by the group.
  • The organization or school participating in fundraising activities shall be responsible for paying sales tax either by paying sales tax at point of purchase or by collecting sales tax from the purchaser and remitting the taxes to the South Dakota Department of Revenue.
  • At the end of every school year, a year-end financial report will be submitted to the principal from all groups or organizations involved in fundraising. The report will include the sources and uses of funds and any balances left over.

 

Related Policies/Regulations:

JJH/JJH-R - Student Travel
JL – Student Wellness
KF/KF-R - Staff/Community Use of School Facilities
KHBA/KHBA-R - Commercial Activities
KJA – Relations with Booster and other Parent/Guardian Organizations

 

Regulation   Board Action (formerly 6145.80, 6145.81 & 6145.82)
Approved: 09-13-82 20474  
Amended: 06-08-87 23477  
Amended: 07-08-91 26287T  
Amended: 09-27-93 27432.3e  
Revised: 03-23-98 29020  
Revised: 09-11-00 29683  
Revised: 07-10-06 34482  
Revised: 04-14-08 35020  
Revised: 02-09-09 35287  
Revised: 08-13-12 36430  
Reviewed: 08-11-14 36976  
Revised: 02-26-18 37965
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