Policies and Regulations NEPN Code: GBEC-R SFSD Logo

Personnel
Drug-Free Work Place

Definitions
“Legal drug” includes prescribed drugs and over-the-counter drugs which have been legally obtained and are being used for the purpose for which they were prescribed or manufactured.

“Illegal drug” means any drug (a) which is not legally obtainable or (b) which is legally obtainable but has not been legally obtained. All substances listed in the Federal Controlled Substance Act, so called “designer drugs” which have not been included in the Federal Controlled Substances Act, and the misuse of other non-drug substances, such as glue, are covered by this definition. The term also includes prescribed drugs legally obtained but not being used for prescribed purposes.

“Under the influence” means for the purpose of this policy that the employee is affected by a drug, or the combination of a drug and alcohol, in any detectable manner. The symptoms of influence are not confined to those consistent with misbehavior or to obvious impairment of physical or mental ability such as slurred speech or difficulty in maintaining balance. A determination of influence can be established by professional opinion, a scientifically valid test and, in some cases such as alcohol, by a lay person’s opinion.

“Possession” means the presence, after confirmation testing by a Medical Review Officer (MRO) (a physician trained in the detection of substance misuse), of any detectable amount of any drug.

“Reasonable suspicion” means a determination based on objective facts and inferences drawn from those facts as well as personal observations that suggest an employee is under the influence of drugs.

“Work place” includes Sioux Falls School District property including motor vehicles, parking areas and sidewalks surrounding the building. Work place also includes any site for the performance of work as a District employee, including but not limited to, student activities.

Assistance
If an employee has a drug problem and voluntarily seeks help to overcome the problem, assistance is available to the employee either through the District insurance plan, if the employee is an enrolled participant, or the District’s Employee Assistance Plan if available. An employee’s decision to seek assistance will not be used as a basis for disciplinary action, nor will it be a defense to or a mitigating factor in the imposition of appropriate disciplinary action, including termination, where facts indicating a violation of this policy are obtained independent of the employee’s pursuit of assistance.

The District has information available to all employees regarding resources available to assist with drug problems including counseling or rehabilitation assistance.

  1. Reasonable Suspicion. The District may request a District employee to undergo drug testing if there is reasonable suspicion that the employee is under the influence of drugs during normal business hours or during a work assignment. There shall be no “random” testing. Circumstances which constitute a basis for determining reasonable suspicion may include, but are not limited to:
    • A pattern of abnormal or erratic behavior which is so unusual that it warrants summoning a supervisor, department head or someone else for assistance.
    • Information provided by a reliable and credible source with personal knowledge.
    • Direct observation of drug use.
    • Presence of the physical symptoms of drug use, i.e., glassy or bloodshot eyes, slurred speech, poor coordination and/or reflexes, abrupt swings in mood or energy level, or excessive irritability and emotional outbursts.
    • Possession of substances in violation of District policy GBEC.
    • Involvement in a work-related accident or incident, excessive absenteeism, severe and prolonged reduction in productivity or performance.
  2. Supervisors are required to detail in writing the basis for their determination that reasonable suspicion existed to warrant the testing of an employee, including, but not limited to, the specific facts, symptoms or observations and a description of any evidence obtained after searching District property or the employee’s personal property brought onto District property.

Test Procedures
The employee may be asked to submit to medical testing by a qualified medical physician or hospital at District expense and on District time. An association representative may be present during the discussion of the request for testing, if the employee so requests. However, if an association representative is not available, to avoid time delays, the employee can elect to have another staff member serve as a witness to the testing discussion. Prior to testing, all persons to be tested are required to complete and sign the employee consent form and a statement allowing the hospital/physician to release medical information to the District.

A single occupational medicine provider has been selected (with a contract executed) to provide drug testing. The selection of a single laboratory will insure one standard chain of custody procedure and consistency of processing throughout the District. When an operating element feels that its requirements cannot be met by this laboratory, an alternate laboratory can be selected with prior approval of the Director of Human Resources or designee.

All positive tests will be reviewed by a qualified MRO. The employee will have the opportunity to review the findings with the MRO prior to a report being returned to the appropriate administrator or supervisor. Failure to interview with the MRO within 48 hours of being contacted by the MRO will result in a report to the appropriate administrator or supervisor and disciplinary procedures will be followed. After receiving notice of positive test results from the MRO, the employee has 72 hours to request, in writing, to have the original sample sent to an alternate lab to be re-tested. The cost of a re-test requested by the employee is the employee’s responsibility.

Any employee refusing to submit to a drug test will be subject to the consequences of a positive test. A refusal is defined as a verbal refusal, failure to execute the consent form, abusive language to the supervisor or personnel performing the test, or tampering with any sample, container, equipment or documentation of the sampling process.

An employee suspected of being under the influence will be driven to and from the testing site by a District representative. If the testing results are not immediately available, the employee will not be permitted to return to work, but placed on paid leave until the results are available. The employee may arrange for transportation from the testing site or transportation home shall be provided by the District representative.

A positive result from the drug test may result in disciplinary action or a requirement of satisfactory participation in a drug abuse or rehabilitation program, in accordance with the respective working agreement, as well as a referral for prosecution, if appropriate.

Confidentiality
Information obtained on individuals pursuant to this policy will be disclosed only to those persons having legitimate need for it. Medical records pertaining to drug use are confidential, and access to such records shall be in accordance with District policy. Medical records are not kept in the personnel file.

Special Provision for “Commercial Drivers”
The provisions of this regulation shall not apply to “commercial drivers” as defined in Policy GBECA. Testing and discipline of “commercial drivers” will be governed by Policy/Regulation GBECA/GBECA-R.

 

Legal Reference:

41 U.S.C. §702 et seq. Drug Free Workplace Act of 1988 (as amended)
21 U.S.C. § 811 Controlled Substances Act of 1970 (CSA)
29 CFR Part 94 - Government Wide Requirements for Drug-Free Workplace
SDCL 22-42-19 – Drug free zones created – violation as felony

Related Policies/Regulations:

GBECA/GBECA-R – Drug and Alcohol Testing for Commercial Drivers

 

Policy   Board Action (formerly 4134)
Approved: 09-27-93 27432.3f  
Revised: 03-11-96 28420  
Revised: 02-27-06 34355  
Revised: 02-14-11 35968  
Reviewed: 08-24-15 37275  
Reviewed: 02-08-16 37390  
Reviewed: 06-13-16 37489  
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