Policies and Regulations NEPN Code: GBEBC SFSD Logo

Personnel
Staff Gifts and Solicitations

Staff members may accept simple remembrances expressive of gratitude from students, parents/guardians, or parent groups. However, employees may not accept any gift or favor that might impair or appear to influence professional decisions or actions. Failure to comply may result in disciplinary actions, up to and including termination.

Gifts of substantial value (i.e. $50 or higher) are discouraged. However, any employee receiving a gift with an estimated value in excess of $50 shall report it to the Business Manager where a record of such gifts shall be maintained.

Employees may solicit contributions, in money or in kind or by selling fundraising products, for non-school non-profit organizations only when such solicitation has been approved by the Superintendent or is part of a community service learning project approved by the Building/Program Administrator. The Superintendent will determine guidelines for employee participation in fundraising projects for non-school non-profit organizations.

Employee solicitations for donations from any source or of any kind (e.g. crowd funding) are subject to policy/regulation KCD/KCD-R, Public Gifts/Donations to Schools, if the organization requires the applicant to be an employee of a school district or the applicant uses the District or school’s name in the application. Such applications must receive pre-approval from the Building/Program Administrator.

The public may not solicit contributions, in money or in kind or by selling fundraising products, from School District employees or publicize fundraising events for non-profit organizations unless authorized by the Superintendent.

Information and activities related to for-profit organizations are handled in accordance with Policy KHBA/KHBA-R and Policy KF/KF-R.

Acts of generosity in unusual situations are not prohibited. In such situations, District employees may, with the authorization of the building principal, initiate a fund drive and solicit contributions, in money or in kind or by selling fundraising products, from students, families, or other employees. Solicitation beyond the employee’s own building must be approved by the Superintendent. Such gifts need not be reported to the Business Manager.

Suppliers, contractors and others doing or seeking to do business with the District shall be discouraged from giving gifts to school employees. Any employee receiving a gift from a vendor, contractor, or supplier with an estimated value in excess of $50 shall report such gift to the Business Manager where a record of such gifts shall be maintained.

 

Legal References:

ARSD 24:08:03 Code of Professional Ethics
ARSD 24:11:03 Code of Professional Ethics
2 CFR PAR 200.318 General Procurement Standards

Relate Policies:

KF/KF-R - Staff/Community Use of School Facilities
KHBA/KHBA-R - Commercial Activities
DJG - Vendor Relations
KCD/KCD-R – Public Gifts/Donations to Schools

 

Policy   Board Action (formerly 5137)
Adopted: 05-28-68    
Adopted: 05-28-68    
Amended: 04-12-76    
Amended: 04-08-91 26048D  
Amended: 02-09-98 28986  
Amended: 02-27-06 34355  
Amended: 05-22-06 34434  
Amended: 11-24-08 35221  
Reviewed: 04-09-12 36336  
Amended: 06-13-16 37489  
Amended: 02-26-18 37965
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