Policies and Regulations NEPN Code: FEB
SFSD Logo

Facilities Planning and Development

Architect/Engineer/Construction Manager
In accordance with State law, a properly registered and licensed architect/engineer shall be employed to design major facility construction, additions, and/or remodeling projects.
New Construction
The architectural/engineering and/or construction manager selection process for new facility construction projects shall begin with the Director of Operational Services soliciting Requests for Proposals (RFP’s) for a specified project.

The School Board through an interview process shall select architects/engineers for new facility construction. A selection committee will review all RFP respondents and reduce the selections to a list of two to three firms to be interviewed by an interview team. Who will make a recommendation to the School Board for final approval. Members of the selection committee and interview team shall be appointed by the Superintendent and shall include the Business Manager of the District, the Director of Operational Services, and others responsible for building planning and construction.

If the District determines a plan reuse of an existing District facility would be in the best interest of the District, the Business Manager and Director of Operational Services shall negotiate a plan reuse fee with the Architect of record in lieu of proceeding with an RFP process. The final negotiated agreement will be presented to the Superintendent, who will present to the Board for final approval.

Major Additions and Remodels
Architects/engineering selections for major additions and remodeling construction projects shall be recommended by an architect selection committee to the Board though the Superintendent.

The architect selection committee shall review the proposed project to determine if an architect of record exists or if an RFP process shall be implemented. If the architect selection committee determines it would be in the best interest of the District to retain the architect of record for the project, the Business Manager and Director of Operational Services shall negotiate a fee in lieu of proceeding with the RFP process. If an RFP process is selected, the architect selection committee shall review all architectural proposals in response to the District’s RFP and determine the best proposal for the District. Members of the architect selection committee shall be appointed by the Superintendent and shall include the Business Manager of the District, the Director of Operational Services, and others responsible for building planning and construction.

The selection of architects/engineers shall be based on the firm that offers the best value to the District with appropriate consideration given to technical adequacy, project management, past experience and cost. Honesty, integrity, and fiscal responsibility are considered essential. In addition, the architect/engineer must:

  • possess the school design experience necessary for the work;
  • have the needed technical knowledge to control the design of the structure in order to secure the best results without waste of space or money;
  • have the executive or business ability to compel the proper performance of contracts;
  • possess knowledge of the specific standards of construction required to assure that the facility is readily accessible to and usable by persons with disabilities. It is preferred that the firm has successfully done work of like character;
  • demonstrate the design ability (creativity) for the planning of a good school and the creation of esthetic qualities;
  • have the staff necessary for the task, and this staff must be organized to provide adequate supervision and perform the other functions of an architect/engineer in a satisfactory manner;
  • have the ability and temperament to work cooperatively with others in the building program; and
  • have knowledge of building codes and local zoning regulations.

Administration will keep on file a written evaluation of the architectural and engineering services provided for each project. The evaluation will be included in the continuing record of architectural and engineering services and be used in future architectural and engineering service reviews.

The Superintendent or designee shall obtain a functional evaluation of new facilities by the principal and faculty after one full year of actual use.

 

Legal Reference:
SDCL
13-8-39 Management of school by Board-General powers
13-20-1 Board approval required for all contracts

 

Policy   Board Action (formerly 7210 and 7211a)
Adopted: 05-28-68 13052  
Amended: 06-12-78 17643  
Amended: 08-12-02 33307  
Amended: 03-23-09 35330  
Amended: 10-14-13 36739  
Amended: 12-10-18 38195
feedback