Policies and Regulations NEPN Code: EEBA

Support Services
School-Owned Vehicles

The School Board recognizes the need for designated school employees to use District-owned vehicles. To safeguard the School District, employees, and students in matters of liability, the following procedures shall be followed.

  1. To use a District vehicle for any purpose, the individual must have authorization by the building principal or program supervisor.
  2. Employees assigned to routinely drive a District vehicle shall annually undergo a South Dakota driving records check. In determining whether a person is approved to drive District vehicles, the information revealed in a driving records check will be judged according to the following factors:
    • The type of incident revealed.
    • The applicant’s efforts and success at rehabilitation.
    • The likelihood that the incident would prevent the individual from performing his or her duties consistent with the safety and welfare of students.
    • Circumstances surrounding the incident.
    • The amount of time elapsed since the incident occurred.
    • The applicant’s honest disclosure of information about the incident.
    • The nature, severity, number and consequences of the involved incidents.
      Additionally, each employee assigned to routinely drive District-owned vehicles shall be responsible for reporting to Human Resources all moving violations within five days of conviction or admission of guilt.
  3. Employees authorized to drive District-owned vehicles shall possess a valid driver’s license.
  4. In case of an accident, the District shall assume no liability over and above any valid or collectable insurance.


Legal Reference:

32-5-147 Disclosure on proof of identity of requestor and representation of use for certain limited purposes.
18 USC 2721 Driver’s Privacy Protection Act


Policy   Board Action
Adopted: 05-11-15 37211