Policies and Regulations NEPN Code: DFF-R
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Fiscal Management
Sales and Disposal of Surplus Property

Sioux Falls School District property consisting of land, structures, books, equipment, materials or other property will be disposed of in the following manner:

  1. Electronic Equipment: An administrator must complete a Disposal of School District Property Form and send it to the Purchasing Department whenever computers and electronic equipment become outdated, broken or are no longer repairable. The Purchasing Department will inform Assessment, Technology and Information Services (ATI) which District equipment is being recommended for disposal. ATI staff will assess the equipment for repair or retention of parts and if approved for disposal will delete the equipment from District records.
  2. Books and Equipment: An administrator must complete a Disposal of School District Property Form and send it to the Purchasing Department whenever books or non-electronic equipment become outdated or broken or are no longer repairable. The Purchasing Department will prepare an exhibit for the authorizations section of the next School Board agenda. The listed items should not be sold or disposed of until the form has been returned to the school confirming that the Board has acted to approve the request for disposal. The same form will be returned to the Purchasing Department stating the time, date and method of disposal after disposal has been completed.
  3. Internal Transfer: A list of equipment which is usable but no longer needed at a District building should be emailed to all other school administrators to alert them that items are available. If another site elects to take the item(s), a Property Transfer Form for all items that are subject to inventory procedures must be completed and sent to the Purchasing Department.

The list of surplus items must also be sent to the Purchasing Department. If District inventories of an item are low, the Purchasing Department may choose to move the item to the warehouse.

If the school receives no response to its email, the item(s) must be stored at the building until being auctioned or approved for disposal.

Following Board approval, the school or the Purchasing Department is authorized to dispose of the surplus property by the means listed below:

  • Obsolete textbooks, library books or computer hardware/non-licensed software are first offered to students of the school free of charge. The remaining items will be disposed of in a manner approved by the Purchasing Department.
  • Non-electronic equipment appraised at $0 or having no known resale value may be thrown away or given to students at no cost. Obsolete electronic equipment, if disposed of, must be recycled.
    Equipment appraised at $500 or less having resale value can be sold by the school to anyone except a school employee, a school employee’s immediate family members, or the person(s) making the appraisal listed on the Disposal of School District Property Form. A list of vendors interested in purchasing surplus property directly from the schools will be provided by the Purchasing Department, if such names are available.
  • Proceeds of sales by the schools must be turned into the Finance Office for deposit as set forth in Policy DFF. The name of the person purchasing the item, the amount paid, and the date sold should be recorded on the back of the Disposal of School District Property Form and returned to the Purchasing Department.
  • Equipment having an appraised value over $500 must be advertised and sold by the Purchasing Department with proceeds being turned into the Finance Office for deposit as set forth in Policy DFF. Items will be stored at the building of origin until further direction from the Purchasing Department.

All questions and concerns regarding disposal of property should be addressed to the purchasing supervisor at Central Services.

 

Legal References:

SDCL
6-13-1 Determination of surplus property
6-13-2 Appraisal of value of surplus property--Filing of report
6-13-4 Notice by publication of sale of surplus property--Exceptions
6-13-5 Receipt of sealed bids--Sale to highest bidder--Reappraisals or private sale
6-13-6 Sale by auction--Notice of publication
6-13-8 Deposit and credit of sale revenue

 

Policy   Board Action
Approved: 01-12-98 28964
Revised: 06-28-04 33859
Revised: 01-09-06 34304
Revised: 11-22-10 35889